Department Of
Posts, India
O/o
Superintendent of Pos, Namakkal Division, Namakkal-637002
No.L/MCA/Dlgs
dated at Namakkal 637002 the 26.06.2012
To
- All the
PMs/SPMs in Namakkal Division
- All
SDIs/ASPOs/CI/ME in Namakkal Division.
- All OAs,
DO, Namakkal.
R.O letter no. BGT/5003883/2011-12
dated 25.06.2012 regarding grant of advance for purchase of Computer and
Scooter for the year 2012-2013 is reproduced below for information and
necessary action. Applications may be forwarded to this office through the HO
concerned on or before 03.07.2012. The circular should be brought to the notice
of all eligible officials, including those who are on leave/deputation, etc and
their aquittance must be got in file.
Superintendent
of POs,
Namakkal Division,
Namakkal 637002.
Copy to:
All Service unions in Namakkal Division
for information.
Superintendent
of Pos,
Namakkal
Division,
Namakkal-637002.
Sub: Application for
the grant of advance for purchase of Computer
and
Scooter for the year 2012-13 – reg
*****
Applications are
invited from the eligible officials for the grant of Computer Advance/Scooter
Advance to the eligible officials for the year 2012-2013.
(1) Eligibility:
1. Computer Advance: Officials whose pay in the pay
band is Rs.8560/- per month or above are eligible for the grant of Computer
Advance not exceeding Rs.30,000/- or the anticipated price of the computer
whichever is less. Preference will be given to the officials who are applying
for the first time.
2. Scooter Advance: Officials whose pay in the pay
band is Rs.8560/- per month or above are eligible for grant of Motor
Cycle/Scooter Advance upto a maximum of Rs.30,000/- for the first time and
Rs.24,000/- for the second time. Similarly officials having pay in the pay band
below Rs.8560/- per month are eligible for grant of advance for purchase of
moped upto a maximum of Rs.20,000/-.
(2)
Officers/Officials who are willing to avail this opportunity may give their
application in the prescribed form along with proforma invoice/quotation,
through their Head of Office (viz SSPOs/SPOs etc) so as to reach this
office on or before 03.07.12. Application
forms may be supplied by the Divisional Offices.
(3) The proforma invoice/quotation should
clearly specify the anticipated price of the
·
Computer
(excluding the amount of customs duty, accessories, etc.)
·
Vehicle
(excluding the amount of insurance, Registration charges, life
tax, accessories, etc.)
Any application received without proforma
invoice will summarily be rejected.
(4) The computer/ vehicle
specified in the Proforma /Quotation furnished with the application should only
be purchased. If the same is not available, the computer/ vehicle with basic
cost equal to or above the amount sanctioned should be purchased. Any other
computer/ vehicle with lesser amount should not be purchased on any account.
Otherwise they should face the risk of recovery of the entire amount of advance
in one lump sum with penal interest from their salary. Therefore, the officials
may be advised to declare the computer/ vehicle proposed to be purchased at the
time of applying for advance and obtain the proforma invoice accordingly.
All the
applications with the required proforma invoice duly verified may be sent to this
office by the
Divisions along with the statement in the
proforma prescribed below,
separately for
Computer Advance and Scooter Advance, so as to reach this office on or
before 03.07.12. Particulars should be furnished as per
Cadre wise SENIORITY. If
there is no
application a Nil report may be sent .
If
the applications are not received from the Divisions/Units on or before
09.07.2011, it would be presumed that there is no application from the Division
or Unit concerned for this year.
The
Head of the Division/Unit may also please ensure that the particulars furnished
in the
proforma
Invoice in respect of each official is correct
while forwarding the applications to
RO. Application or Proforma Invoice with incomplete
information will be rejected.
(5) Submission
of documents of utilization of advance:
1.
Computer
Advance: The Officers/Officials who will
be sanctioned advance
are required to
produce original cash receipt, Invoice bill and delivery receipt of the
new computer
within the period of 30 days from the date of receipt of advance.
2.
Scooter
Advance: The Officers/Officials who will
be sanctioned advance are
required to produce
original cash receipt and Invoice bill, delivery receipt, Xerox
copy of insurance and Registration
Book/Certificate of the new vehicle within the
period of 30 days from
the date of receipt of advance. It is seen in the previous years
that some officials
produce only advance cash receipts and do not produce invoice
bill issued at the time
of taking delivery. The submission of invoice bill is
compulsory since the
actual price of the vehicle can be known
only from the
invoice
bill. This may please be ensured.
(6) A second or subsequent advance for the
purchase of Computer/ Scooter cannot be
granted before the expiry of 3
years from the date of drawal of the earlier advance. Hence
those applications need not be sent
to RO.
(7) The officials who have defaulted
in the earlier occasions may be debarred from getting
the advance for the next five years. Details of officials who
had been sanctioned with
advance on earlier occasions, ie
before 3 years, but credited the amount under UCR
unutilized should be shown
separately. Application received from
those officials need not
be sent to RO.
-Sd-
Accounts
Officer (BGT)
For Postmaster General,
Western Region, TN,
Coimbatore 641002.
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